Manage repair workshops and suppliers — end the chaos and know exactly what you owe each shop
Any car-rental company with a real fleet ends up dealing with several workshops (one for mechanical, another for body work, a third for electrical) and a handful of parts suppliers. You send a car for repair, get a bill, pay part of it, fall behind on the rest — and after dozens of jobs a month, no one knows precisely what each workshop is owed. The new module in KIRA makes this clear in real time.
The hidden chaos in workshop accounts
The problem doesn't show up with two or three workshops; it kicks in once your fleet grows and the work fans out across the mechanical shop, the bodyshop, the electrician, and a few parts suppliers. A painful set of questions follows:
- How many of our cars are at "Al-Nasr workshop" right now? When will they come out?
- How much did we pay "Al-Ittihad" this month? How much is still due?
- Did we actually settle last week's bill for the Camry? Who recorded it?
- Where's the account statement the manager asked for tomorrow's meeting with "Al-Inaya"?
These accounts are usually managed in a side notebook, an Excel file, or — worse — the accountant's memory. The result: duplicate payments, forgotten dues, and disputes with partners that eat into time and trust.
The new module: a single dashboard for workshops & suppliers
KIRA adds a new module under the Maintenance menu: Workshops & Suppliers. One unit manages three types: repair workshops, parts suppliers, and other (insurance, services, …). Each supplier has its own profile containing:
- Identity & contact: name, supplier type, WhatsApp number, address, notes.
- Running account: total billed, paid, and remaining — in real time.
- Cars currently at this supplier with status (awaiting / in progress).
- Full maintenance ledger of every job that went through them — with details and payment status.
Most importantly: you don't re-enter anything. All these figures are computed from the maintenance jobs your team logs anyway, so there is no duplication and no room for human error.
A live balance per workshop — no manual entry
The most important design decision in this feature: the maintenance job is the single source of truth. When your technician creates a maintenance order for a car at a given workshop, they enter the cost and the payment status — that's it. KIRA aggregates automatically:
- Total billed by the workshop = sum of the maintenance jobs linked to them.
- Paid = sum of jobs whose status is "paid" — no separate "payments" you need to remember.
- Remaining = the difference. This is the number you actually need before any meeting or settlement.
Cars in the workshop right now
Management doesn't only need vehicle history; it needs to know where the cars are right now. Every supplier page shows a top strip of the cars currently with them (those whose maintenance status is "waiting" or "in progress"). The main list page carries a KPI strip that aggregates:
- Number of active workshops and suppliers.
- Total cars currently in workshops.
- Total remaining across all workshops (with a separate roll-up per currency).
That turns the management meeting from "guess and estimate" into a decision based on real-time numbers.
Separate accounts per currency
You might deal with a workshop in Oman billing in OMR and a parts supplier in the UAE billing in AED. KIRA computes each supplier's balance in its own currency and never sums different currencies into a single misleading total — every statement stays independent and accurate.
Get started with KIRA
Workshops & Suppliers isn't a stand-alone tool; it's part of KIRA, the all-in-one car-rental platform: contracts, fleet, maintenance, accounting, GPS tracking, and investor accounts — all connected. You log a maintenance job once, and its impact shows up in the workshop's balance, in your company debts, and in the report of the investor who owns that car. Read more about essential features in a car-rental system or KIRA for rental offices.